For Travel Suppliers of any kind, including tour operators, hotels, airlines, insurance providers, and business services, we encourage you to take part in our monthly Supplier Meet-Up series! This is a special opportunity to showcase your company's unique offering, answer insightful questions from travel advisors, and help our members connect with your business and each other. When you sponsor a monthly meet-up, you are the only supplier in attendance so the focus is entirely on you. 

You can choose from hosting an in-person event, being our featured guest for a virtual event, or we can help you design a multi-city roadshow that covers multiple locations in our geographically large chapter, to get the most out of your own travel dollars. 

Learn more about Supplier Meet-Up options below. Then learn more about the process and reach out to our Events Team to start planning your event with Rocky Mountain ASTA!

IN-PERSON MEET-UPs

Host an in-person meet-up to build an even stronger connection with Travel Advisors in Colorado & Wyoming!
Since the pandemic, our members want to meet up face-to-face with each other and with you. There is no substitute for that personal connection, especially since many of our members are independent entrepreneurs or work from home. By hosting an in-person meet-up, your brand becomes closely associated with this highly valued benefit of ASTA membership. 
Multiple Style & Location Options
Choose from: 
  • hosting an informational meeting or training at a coworking space, meeting space, or similar non-food venue 
  • hosting a happy hour event with dedicated time for your presentation and Q&A
  • hosting a dinner, with the time to present your offerings integrated however you feel is most appropriate. For this option, you are welcome to limit the number of participants. 
  • sponsoring a social event such as a museum visit, games night, bowling or axe-throwing night, etc. 
  • arranging a local FAM or Site Inspection. (For FAMs outside our region, please contact us to arrange details.) 
​Cost
To host an In-Person Meet-Up, we ask that you plan to cover the venue fee and/or the cost of food or drink, depending on the style of the event. For some event styles, we can limit the number of participants to help you plan your budget. 

Prize
We really encourage you to offer a prize of some kind - it could be as simple as a piece of swag or a gift card. We find that prizes, even of nominal value, help draw attendees and reduce no-shows. 
 
Promotion 
Your sponsored event will be heavily promoted via our newsletter, social media, our website, and will be mentioned as an upcoming event at least two months ahead, any time we speak to our members. 

Design Help & Extending Your Reach
Our Events team can help you design the event, and recommend venues. Where feasible, we will record your presentation to share on our YouTube channel and website. 

VIRTUAL MEET-UPS

We are a geographically large chapter, and we really encourage participation from every corner. It's not always possible for our members to make it in person, so we regularly host Virtual Supplier Meet-Ups. These are also a great way for you to introduce yourself to our members without having to travel out to the Rockies as well. 
Suggested Style
Most Suppliers do a traditional slide presentation followed by a Q&A period. But we encourage more creative ideas as well!
  • Use your phone to take us on a virtual tour of your property. 
  • Invite previous customers to share their experiences! 
  • Provide a demo of a cooking class or other unique experience you offer 

Live demos or tours are always better than videos. Videos do not often play nice with web conferencing platforms​. 
Technology Platform
Virtual Meet-Ups are hosted on our own web conferencing platform (e.g., Zoom).  

​Cost
There is no cost to host a Virtual Meet-Up.  Where members opt-in, you will receive a list of people who register.  In lieu of charging anything, we request that you offer a prize of some kind - it could be as simple as a piece of swag or a gift card. We find that prizes, even of nominal value, help draw attendees and reduce no-shows. 

​Promotion
Your sponsored event will be heavily promoted via our newsletter, social media, our website, and will be mentioned as an upcoming event at least two months ahead, any time we speak to our members. 
​

REGIONAL ROADSHOW

We want you to make the most of your travel budget when you come out to our region. We also want to engage as many members from across Colorado & Wyoming as possible. So if you would like to host a mini roadshow, we can help you arrange and promote that!  We recommend planning a three-day journey that includes Colorado Springs, Denver, and either Fort Collins or Cheyenne. 

PROMOTE YOUR OWN EVENT

If you are planning to come to Colorado or Wyoming with your own event or series, we can help promote that via our newsletter and/or Facebook page.  To qualify, these events should not be in the same week as an official chapter event. Please reach out at least 4-6 weeks before your planned event. 

ASTA MEMBERSHIP REQUIRED

Please note that effective January 2025, only ASTA Supplier Members can participate in chapter or national events. (This does not apply to our Business Builder series.) Learn more in our FAQ.