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The Rocky Mountain ASTA chapter is happy to announce our third annual trade show, the Rocky Mountain Supplier Showcase, and would like to invite you to participate on Wednesday, October 2, 2024 in Denver, Colorado.
In the interest of building relationships between our partners and our advisors in the Colorado and Wyoming areas, we are proud to offer this opportunity to reach all segments of our vibrant agency community. This will include brick & mortar, home-based,
and independent contractors.
Supplier Registration is now Open - Click Here to Sign Up!
In the interest of building relationships between our partners and our advisors in the Colorado and Wyoming areas, we are proud to offer this opportunity to reach all segments of our vibrant agency community. This will include brick & mortar, home-based,
and independent contractors.
Supplier Registration is now Open - Click Here to Sign Up!
EVENT DETAILS
Who's Invited |
Travel Partners, including but not limited to:
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Schedule |
Wednesday, October 2, 2024 8:30 - 10am - Supplier Setup 10am - 2pm - Travel Advisor Show 2pm - Prize Drawings |
Please plan to join us on Tuesday, October 1st for a Suppliers Welcome Reception hosted by Rocky Mountain ASTA's Executive Board |
Location |
The Lowry Conference Center 1061 Akron Way, Building 697 Denver, CO 80230 Parking & WiFi is included |
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New for 2024! |
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Plus we're working on a few more ideas to help drive stronger engagement with the advisors who attend - stay tuned! |
SPONSORSHIP OPTIONS
ASTA Members |
Non-Members |
Before July 1 $490 • 1 Table After July 1 $750 • 1 Table |
Before July 1 $545 • 1 Table After July 1 $800 • 1 Table |
Refreshments |
$200 • Refreshments are available throughout the event. You can place a sign on the table that encourages people to visit your booth, and even decorate the table with your own tablecloth. (Maximum 2 Spots Available) |
Presentation |
SOLD OUT $150 • Give a 20-minute presentation about your offerings. (Limited Spots Available) |
Co-Sponsor Lunch (with Presentation) |
SOLD OUT $300 • Co-sponsor the lunch and you will have a dedicated audience for your 20 minute presentation. Your company will also be recognized with a sign on the table and thanked publicly. (Maximum 3 Spots Available) |
Prize Giveaways |
We encourage you to bring along a prize for our drawings. All suppliers providing giveaways will be acknowledged during the drawings. |
All sponsors will have their logos and links to their website added to our Event Information page. Once paid and confirmed we will reach out to you for more information!
FREQUENTLY ASKED QUESTIONS
HOW MANY TRAVEL ADVISORS ARE EXPECTED TO ATTEND?
We expect over 100 advisors from Colorado, Wyoming, and neighboring states to attend this year!
DOES THIS COST ANYTHING?
Yes, please see Sponsorship Options.
When is payment due?
Payment is required to confirm your participation, so please send your registration payment as soon as possible. When you register, you'll have the option to pay by credit card (which is preferred) or send a paper check, ACH transfer, or wire transfer. Instructions for these alternative payment options will be available at checkout.
New This Year - No extra credit card fees! We'd prefer credit card payments so we've removed any extra fees for using credit cards.
New This Year - No extra credit card fees! We'd prefer credit card payments so we've removed any extra fees for using credit cards.
WHAT IS THE CANCELLATION POLICY?
If you cancel your participation before August 4, 2024, a full refund will be provided.
After this date, a cancellation fee will apply:
After this date, a cancellation fee will apply:
- 60–31 Days Prior: $50
- 30–11 Days Prior: $200
- 10–0 Days Prior: Non-refundable
CAN I SHIP COLLATERAL IN ADVANCE?
Yes! Please ship your materials by September 23, 2024 to:
Dina Berta, Manager
Lowry Conference Center
1061 Akron Way
Denver, CO 80230
303.595.1693
Important: Please indicate on the box “RM ASTA, 10-2-24”.
Dina Berta, Manager
Lowry Conference Center
1061 Akron Way
Denver, CO 80230
303.595.1693
Important: Please indicate on the box “RM ASTA, 10-2-24”.
HOW ARE THE TABLES LAID OUT? CAN I CHOOSE MY TABLE'S LOCATION?
The showcase expo hall is split between two large rooms. We currently have space for 52 suppliers.
YES! This year you can choose your table location when you register! Table locations are first-come first-served. There is a map of the venue spaces to help you choose your table. Note the map is representative, but does not include all the architectural featuresof the building — there are some support columns and other alcoves that are not shown, but these are around the edges of the rooms and tables are placed around them.
Please note that we reserve the right to add tables, and to rearrange tables to accommodate additional suppliers.
YES! This year you can choose your table location when you register! Table locations are first-come first-served. There is a map of the venue spaces to help you choose your table. Note the map is representative, but does not include all the architectural featuresof the building — there are some support columns and other alcoves that are not shown, but these are around the edges of the rooms and tables are placed around them.
Please note that we reserve the right to add tables, and to rearrange tables to accommodate additional suppliers.
HOW BIG ARE THE TABLES? ARE TABLE CLOTHS PROVIDED?
The tables are 3.5 x 5.5 feet.
As many suppliers have branded table cloths, we are only providing table cloths to those that request them. There is a question in the registration form where you can make this request.
As many suppliers have branded table cloths, we are only providing table cloths to those that request them. There is a question in the registration form where you can make this request.
IS THERE POWER TO THE TABLES?
Not by default, but extension cords are available on a first-come, first-served basis. Please note that tables in the middle of the room may not use extension cords for safety reasons.
WHAT IS THE DRESS CODE?
Business Casual.
DO Suppliers get lunch?
Yes!
IS Water provided throughout the day?
Yes, water and snacks are available throughout the day. There are refreshments tables in both expo hall rooms and usually in the hallway as well.
Consider co-sponsoring our refreshments tables! It's a great way to ensure your name and logo, or a small sign, is visible throughout the entire event, all day long.
Consider co-sponsoring our refreshments tables! It's a great way to ensure your name and logo, or a small sign, is visible throughout the entire event, all day long.
Is there a fee for parking OR WIFI?
There is no cost for parking or WiFi.
Can you recommend lodging options?
Some of the popular hotels near the conference center are:
- Hilton Garden Inn Cherry Creek (3.3 miles away)
600 S Colorado Blvd, Denver - Holiday Inn Denver East (2.7 miles away)
3333 Quebec St, Denver - DoubleTree by Hilton Denver (2.6 miles away)
3203 Quebec St, Denver - Hyatt Place Denver/Cherry Creek (3.6 miles away)
4150 E Mississippi Ave, Glendale - Courtyard Denver Aurora, (4.5 miles away)
255 North Blackhawk Street, Aurora, Colorado, USA, 80011
IS THERE A SUPPLIER SOCIAL ON OCTOBER 1ST, THE EVENING BEFORE THE EVENT?
Yes! The Supplier Happy Hour will be from 5:00-7:00 pm on October 1st at the Café Mercato - http://www.cafemercato.com/
7561 East Academy Blvd,
Denver, CO 80230
(303)366-1315
We will be providing heavy appetizers and a drink coupon for each supplier representative.
The RM ASTA Chapter Board and Supplier Showcase team is hosting the event and we hope you will join us!
7561 East Academy Blvd,
Denver, CO 80230
(303)366-1315
We will be providing heavy appetizers and a drink coupon for each supplier representative.
The RM ASTA Chapter Board and Supplier Showcase team is hosting the event and we hope you will join us!
Have other questions?
Feel free to contact our Supplier Coordinator, Heather Travis, at [email protected]
PAYMENT INFO & DOCUMENTS
When you register for the event, you can choose your payment method. We prefer credit cards (no fees!) but you can also choose to pay by paper check, wire transfer, or ACH/Bank Transfer. Payment instructions are available in the checkout process. Payments must be received within 14 days of your registration.
If you need our W-9 Form, Please click here to Download that.
If you have additional forms you need us to complete, please email those to [email protected].
If you need our W-9 Form, Please click here to Download that.
If you have additional forms you need us to complete, please email those to [email protected].
