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Join us for the Largest Regional Travel Conference Dedicated to Travel Advisors & Suppliers
October 9–10, 2026
For four years, Rocky Mountain ASTA has grown our annual event every year - with more Travel Advisors attending every year from all over Colorado, Wyoming, and neighboring states. Every year, the event fostered meaningful connections and fantastic new partnerships for Travel Advisors and Suppliers alike, but we also started to max out our space.
This year, we're launching something bigger and better, with even more opportunities to foster real relationships with travel advisors all over the Rocky Mountain Region.
Be part of this incredible event, fully reimagined to support your needs as Suppliers and foster stronger travel advisors in the Rocky Mountains. By joining us, you're not only cultivating great business for your company, you're showing your incredible support for our members, the travel industry, and adding your name to the marquee of the top travel businesses in the world.
October 9–10, 2026
For four years, Rocky Mountain ASTA has grown our annual event every year - with more Travel Advisors attending every year from all over Colorado, Wyoming, and neighboring states. Every year, the event fostered meaningful connections and fantastic new partnerships for Travel Advisors and Suppliers alike, but we also started to max out our space.
This year, we're launching something bigger and better, with even more opportunities to foster real relationships with travel advisors all over the Rocky Mountain Region.
Be part of this incredible event, fully reimagined to support your needs as Suppliers and foster stronger travel advisors in the Rocky Mountains. By joining us, you're not only cultivating great business for your company, you're showing your incredible support for our members, the travel industry, and adding your name to the marquee of the top travel businesses in the world.
EVENT DETAILS
Who's Invited |
Travel Partners, including but not limited to:
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Schedule |
Friday, October 9th, 8:00am - 3:30pm General Session Day with Special Opportunities to Feature Your Company Saturday, October 10th - Supplier Expo Day 8:00am - 9:00am: Supplier Setup 9:00am–3:30pm: Expo & Supplier Presentations |
The Rocky Mountain ASTA Leadership Team invites all suppliers to a Welcome Reception on Friday at 5PM. Details to follow. |
Location |
Denver Marriott South at Park Meadows 10345 Park Meadows Dr Lone Tree, CO 80124 Parking & WiFi is included |
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Hotel Room Block |
We have a room block available at the hotel for $159/night. You can book your room here. |
Note that the booking site is only enabled for October 9th, but the rate also applies for October 6–8th & 10-12th. To book additional nights, first make a reservation for the 9th on the site, then send your Confirmation number to our representative at the hotel to request the additional night at the same rate, subject to availability (so book early!). |
SPONSORSHIP OPTIONS
Before April 1st |
After April 1st |
$850 1 Table at the Supplier Expo |
$999 1 Table at the Supplier Expo |
ASTA Supplier Membership Required
Tables are open to ASTA Supplier Members. Suppliers must be a Supplier Member of ASTA to participate in any national or chapter-level events. Becoming an ASTA member not only gives you access to the best-of-the-best travel advisors in the industry, it shows that your company is committed to the important role Travel Advisors play and that your company adheres to a code of ethics that we can trust our clients with you. If you have any questions about becoming a Supplier Member,
feel free to reach out to our chapter's president.
Tables are open to ASTA Supplier Members. Suppliers must be a Supplier Member of ASTA to participate in any national or chapter-level events. Becoming an ASTA member not only gives you access to the best-of-the-best travel advisors in the industry, it shows that your company is committed to the important role Travel Advisors play and that your company adheres to a code of ethics that we can trust our clients with you. If you have any questions about becoming a Supplier Member,
feel free to reach out to our chapter's president.
Keynote Sponsorship of Geraldine Ree's Presentation (Day 1) |
$2,500 • With this sponsorship, you will be featured early in the day just before our Featured Speaker & Author of 10X Your Travel Business, Geraldine Ree. This is a HIGH VISIBILITY spot with the full attention of all our attendees. (1 Spot Available) |
Featured Presentation During General Session (Day 1) |
$2,000 • Be featured with a 15 minute presentation to the entire audience during our Day 1 General Session. You have the full attention of ALL Attendees. (Maximum 7 Spots Available) |
Dedicated Presentation During Supplier Expo (Day 2) |
$750 • Dedicated 15-minute presentation with just you and advisors in the room. (20 Spots Available) |
Host Agency Panel Participation (Day 1) |
$699 • We are hosting a special panel on host agencies, This sponsorship invites you to join our panel and feature your offerings. Open to Host Agencies Only. |
Photo Booth |
$1,500 per day • Our Photo Booth is returning this year for BOTH days. Sponsoring the Photo Booth gets your logo on a printed photo that sits on Travel Advisor's desk (and is commonly featured on their social media!). You can sponsor one or both days! |
Event Bags |
$850 • We distribute bags for all attendees to carry around literature and more. Your logo will be featured on the bags (alongside Rocky Mountain ASTA's smaller logo) |
Badge Lanyards |
$750 • Have your logo on attendee's event badge lanyards! |
Pre-Event Email Blast |
$500 • Draft up an email to our members featuring your unique offering and a preview of your presentation or special offer you'll be making at the ELEVATE conference. (Note, Rocky Mountain ASTA will be sending the email on your behalf.) (5 Spots Available) |
Prize Giveaways |
We encourage you to bring along a prize for our drawings. All suppliers providing giveaways will be acknowledged during the drawings. We do request that you let us know what the prize will be ahead of time, so that we can promote it to Travel Advisors ahead of time. |
All sponsors will have their logos and links to their website added to our Event Information page. Once paid and confirmed we will reach out to you for more information!
FREQUENTLY ASKED QUESTIONS
HOW MANY TRAVEL ADVISORS ARE EXPECTED TO ATTEND?
Every year more advisors attend and this is the largest trade show of its kind in the region. With the brand new focus, expanded programming, and incredible featured speakers, we are expecting more than ever. Last year we had 150 travel advisors from Colorado, Wyoming, and neighboring states, and this year we expect even more.
DOES THIS COST ANYTHING?
Yes, please see Sponsorship Options.
When is payment due?
Payment is required to confirm your participation, so please send your registration payment as soon as possible. When you register, you'll have the option to pay by credit card (which is preferred) or send a paper check, ACH transfer, or wire transfer. Instructions for these alternative payment options will be available at checkout. There are no fees for any form of payment.
WHAT IS THE CANCELLATION POLICY?
If you cancel your participation before July 31, 2026, a full refund will be provided.
After this date, a cancellation fee will apply:
After this date, a cancellation fee will apply:
- 70–31 Days Prior: $250
- 30–16 Days Prior: $500
- 15–0 Days Prior: Non-refundable
CAN I SHIP COLLATERAL IN ADVANCE?
Yes! You can ship materials to our Chapter President's office as long as they arrive by October 5th. Late shipping can be sent directly to the hotel, attention Rocky Mountain ASTA. Materials shipped to the hotel will incur additional fees ranging from $10–$75 per box, depending on weight.
To send your boxes before October 5th, send them to:
Rocky Mountain ASTA
Attn: Jeof Oyster
2161 Buena Vista Drive
Greeley, CO 80634
To send your boxes before October 5th, send them to:
Rocky Mountain ASTA
Attn: Jeof Oyster
2161 Buena Vista Drive
Greeley, CO 80634
HOW ARE THE TABLES LAID OUT? CAN I CHOOSE MY TABLE'S LOCATION?
We have a brand new venue this year with a LOT more space. As all Suppliers will be in one room, and this is a new venue, we are not offering the option to choose your table location but feel free to send requests.
HOW BIG ARE THE TABLES? ARE TABLE CLOTHS PROVIDED?
This year there are bigger tables! Tables are 6-feet by 30 inches.
Black linen tablecloths are provided for every table, and feel free to bring your own branded ones as well.
Black linen tablecloths are provided for every table, and feel free to bring your own branded ones as well.
IS THERE POWER TO THE TABLES?
There are power outlets available throughout the room but they are limited. If you will need power please make a note of that in your registration.
WHAT IS THE DRESS CODE?
Business Casual.
DO Suppliers get lunch?
Yes! Lunch is provided on both days.
ARE REFRESHMENTS PROVIDED?
Yes, on Day 1 we will have a morning and afternoon break with snacks provided. On Day 2 we will have a morning break with snacks. Lunch is provided on both days for suppliers and advisors alike.
Is there a fee for parking OR WIFI?
There is no cost for parking or WiFi. WiFi is available in the meeting space.
Can you recommend lodging options?
Our host hotel, the Denver Marriott South at Park Meadows, has offered a special room rate of $159 per night. You can book your room now using this link.
Note that the booking site is only enabled for October 9th, but the rate also applies for October 6–8th & 10-12th. To book additional nights, first make a reservation for the 9th on the site, then send your Confirmation number to our representative at the hotel to request the additional night at the same rate, subject to availability (so book early!).
Note that the booking site is only enabled for October 9th, but the rate also applies for October 6–8th & 10-12th. To book additional nights, first make a reservation for the 9th on the site, then send your Confirmation number to our representative at the hotel to request the additional night at the same rate, subject to availability (so book early!).
IS THERE A SUPPLIER SOCIAL THIS YEAR?
Yes! The Leadership Team of Rocky Mountain ASTA will be inviting you to a special Supplier Reception on the evening of Day 1, October 9th. Details to follow.
Are there breakfast options at the Denver Marriott South, Park Meadows?
Yes, there is a Starbucks open every morning, and a full service restaurant available for all meals. For further details visit their website.
Where do I park?
Parking is free at the hotel venue.
Have other questions?
PAYMENT INFO & DOCUMENTS
When you register for the event, you can choose your payment method. We prefer credit cards (no fees!) but you can also choose to pay by paper check, wire transfer, or ACH/Bank Transfer. Payment instructions are available in the checkout process. Payments must be received within 14 days of your registration.
If you need our W-9 Form, Please click here to Download that.
If you have additional forms you need us to complete, please email those to [email protected].
If you need our W-9 Form, Please click here to Download that.
If you have additional forms you need us to complete, please email those to [email protected].
