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The Rocky Mountain ASTA chapter is happy to announce our fourth annual trade show, the Rocky Mountain Supplier Showcase, and would like to invite you to participate on Thursday, September 11, 2025 in Denver, Colorado.
In the interest of building relationships between our partners and our advisors in the Colorado and Wyoming areas, we are proud to offer this opportunity to reach all segments of our vibrant agency community. This will include brick & mortar, home-based,
and independent contractors.
In the interest of building relationships between our partners and our advisors in the Colorado and Wyoming areas, we are proud to offer this opportunity to reach all segments of our vibrant agency community. This will include brick & mortar, home-based,
and independent contractors.
EVENT DETAILS
Who's Invited |
Travel Partners, including but not limited to:
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Schedule |
Thursday, September 11, 2025 8:30 - 10am - Supplier Setup 10am - 2:30pm - Travel Advisor Show 2pm - Prize Drawings |
Please plan to join us on Wednesday, September 10th, from 5–7pm, at Cafe Mercato next door to Wings Over the Rockies for a Suppliers Welcome Reception hosted by Rocky Mountain ASTA's Leadership Team. |
Location |
The Lowry Conference Center 1061 Akron Way, Building 697 Denver, CO 80230 Parking & WiFi is included |
SPONSORSHIP OPTIONS
Before June 1st |
After June 1st |
$540 • 1 Table |
$595 • 1 Table |
ASTA Supplier Membership Required
Tables are open to ASTA Supplier Members. Starting in 2025, Suppliers must be a Supplier Member of ASTA to participate in any national or chapter-level events. Becoming an ASTA member not only gives you access to the best-of-the-best travel advisors in the industry, it shows that your company is committed to the important role Travel Advisors play and that your company adheres to a code of ethics that we can trust our customers with you. If you have any questions about becoming a Supplier Member, feel free to reach out to our chapter's president.
Tables are open to ASTA Supplier Members. Starting in 2025, Suppliers must be a Supplier Member of ASTA to participate in any national or chapter-level events. Becoming an ASTA member not only gives you access to the best-of-the-best travel advisors in the industry, it shows that your company is committed to the important role Travel Advisors play and that your company adheres to a code of ethics that we can trust our customers with you. If you have any questions about becoming a Supplier Member, feel free to reach out to our chapter's president.
Refreshments |
$200 • Refreshments are available throughout the event. You can place a sign on the table that encourages people to visit your booth, and even decorate the table with your own tablecloth. (Maximum 2 Spots Available) |
Presentation |
SOLD OUT $200 • Dedicated 20-minute slot (plus Q&A) presentation about your offerings. (Limited Spots Available) |
Co-Sponsor Lunch (with Presentation) |
SOLD OUT $400 • Co-sponsor the lunch and you will have a dedicated audience of all attendees for your 20 minute presentation. Your company will also be recognized with a sign on the table and thanked publicly. (Maximum 3 Spots Available) New This Year: We've extended the lunch time to ensure everyone has enough time to get their meals and Presenting Suppliers have enough time to give their full prsentations. |
Prize Giveaways |
We encourage you to bring along a prize for our drawings. All suppliers providing giveaways will be acknowledged during the drawings. We do request that you let us know what the prize will be ahead of time, so that we can promote it to Travel Advisors ahead of time. |
All sponsors will have their logos and links to their website added to our Event Information page. Once paid and confirmed we will reach out to you for more information!
FREQUENTLY ASKED QUESTIONS
HOW MANY TRAVEL ADVISORS ARE EXPECTED TO ATTEND?
Every year more advisors attend and this is the largest trade show of its kind in the region.
We expect around 150 travel advisors from Colorado, Wyoming, and neighboring states to attend this year!
We expect around 150 travel advisors from Colorado, Wyoming, and neighboring states to attend this year!
DOES THIS COST ANYTHING?
Yes, please see Sponsorship Options.
When is payment due?
Payment is required to confirm your participation, so please send your registration payment as soon as possible. When you register, you'll have the option to pay by credit card (which is preferred) or send a paper check, ACH transfer, or wire transfer. Instructions for these alternative payment options will be available at checkout. There are no fees for any form of payment.
WHAT IS THE CANCELLATION POLICY?
If you cancel your participation before July 13, 2025, a full refund will be provided.
After this date, a cancellation fee will apply:
After this date, a cancellation fee will apply:
- 60–31 Days Prior: $100
- 30–16 Days Prior: $200
- 15–0 Days Prior: Non-refundable
CAN I SHIP COLLATERAL IN ADVANCE?
Yes! Please ship your materials by September 1, 2025 to:
Dina Berta, Manager
Lowry Conference Center
1061 Akron Way
Denver, CO 80230
303.595.1693
Important: Please indicate on the box “RM ASTA, 9-11-25”.
Dina Berta, Manager
Lowry Conference Center
1061 Akron Way
Denver, CO 80230
303.595.1693
Important: Please indicate on the box “RM ASTA, 9-11-25”.
HOW ARE THE TABLES LAID OUT? CAN I CHOOSE MY TABLE'S LOCATION?
The showcase expo hall is split between two large rooms. We currently have space for 52 suppliers.
YES! You can choose your table location when you register! Table locations are first-come first-served. There is a map of the venue spaces to help you choose your table. Note the map is representative, but does not include all the architectural features of the building — there are some support columns and other alcoves that are not shown, but these are around the edges of the rooms and tables are placed around them.
Please note that we reserve the right to add tables, and to rearrange tables to accommodate the final number of suppliers.
YES! You can choose your table location when you register! Table locations are first-come first-served. There is a map of the venue spaces to help you choose your table. Note the map is representative, but does not include all the architectural features of the building — there are some support columns and other alcoves that are not shown, but these are around the edges of the rooms and tables are placed around them.
Please note that we reserve the right to add tables, and to rearrange tables to accommodate the final number of suppliers.
HOW BIG ARE THE TABLES? ARE TABLE CLOTHS PROVIDED?
The tables are 3.5 x 5.5 feet.
As many suppliers have branded table cloths, we are only providing table cloths to those that request them. There is a question in the registration form where you can make this request.
As many suppliers have branded table cloths, we are only providing table cloths to those that request them. There is a question in the registration form where you can make this request.
IS THERE POWER TO THE TABLES?
Not by default, but extension cords are available on a first-come, first-served basis. Please note that tables in the middle of the room may not use extension cords for safety reasons.
WHAT IS THE DRESS CODE?
Business Casual.
DO Suppliers get lunch?
Yes!
IS Water provided throughout the day?
Yes, water and snacks are available throughout the day. There are refreshments tables in both expo hall rooms and usually in the hallway as well. To reduce our use of single-use plastics, we don't bring plastic water bottles - we suggest bringing your own water bottle.
Consider co-sponsoring our refreshments tables! It's a great way to ensure your name and logo, or a small sign, is visible throughout the entire event, all day long.
Consider co-sponsoring our refreshments tables! It's a great way to ensure your name and logo, or a small sign, is visible throughout the entire event, all day long.
Is there a fee for parking OR WIFI?
There is no cost for parking or WiFi.
Can you recommend lodging options?
Some of the popular hotels near the conference center are:
- Hilton Garden Inn Cherry Creek (3.3 miles away)
600 S Colorado Blvd, Denver - Holiday Inn Denver East (2.7 miles away)
3333 Quebec St, Denver - DoubleTree by Hilton Denver (2.6 miles away)
3203 Quebec St, Denver - Hyatt Place Denver/Cherry Creek (3.6 miles away)
4150 E Mississippi Ave, Glendale - Courtyard Denver Aurora, (4.5 miles away)
255 North Blackhawk Street, Aurora, Colorado, USA, 80011
IS THERE A SUPPLIER SOCIAL ON September 10th, THE EVENING BEFORE THE EVENT?
Yes! The Supplier Happy Hour will be from 5:00-7:00 pm on September 10th at the Café Mercato -
7561 East Academy Blvd,
Denver, CO 80230
(303)366-1315
We will be providing heavy appetizers and a drink coupon for each supplier representative.
The RM ASTA Chapter Board and Supplier Showcase team is hosting the event and we hope you will join us!
7561 East Academy Blvd,
Denver, CO 80230
(303)366-1315
We will be providing heavy appetizers and a drink coupon for each supplier representative.
The RM ASTA Chapter Board and Supplier Showcase team is hosting the event and we hope you will join us!
Where do I park?
Parking is free at our venue. When you arrive, you may park in the lot immediately in front of the conference center in order to drop off your supplies. After you've unloaded your car, we will request that you move your car to a nearby lot so that our travel advisors can use those parking spots nearest the front door. Directions to the overflow lot will be provided at check-in.
Have other questions?
PAYMENT INFO & DOCUMENTS
When you register for the event, you can choose your payment method. We prefer credit cards (no fees!) but you can also choose to pay by paper check, wire transfer, or ACH/Bank Transfer. Payment instructions are available in the checkout process. Payments must be received within 14 days of your registration.
If you need our W-9 Form, Please click here to Download that.
If you have additional forms you need us to complete, please email those to [email protected].
If you need our W-9 Form, Please click here to Download that.
If you have additional forms you need us to complete, please email those to [email protected].
